Manager Payroll (PA,NJ,DE)

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve

At Independence, everyone can feel valued, supported, and comfortable to be themselves. Our commitment to equity means that all associates have a fair opportunity to achieve their full potential. We put these principles into action every day by acting with integrity and respect. We stand together to speak out against injustice and to break down barriers to support a more inclusive and equitable workplace. Celebrating and embracing the diverse thoughts and perspectives that make up our workforce means our company is more vibrant, innovative, and better able to support the people and communities we serve. 

Reporting to the Director Cash and Investments, this role will manage the Payroll Department, providing guidance to Payroll staff in the processing and distribution of the bi-weekly Payroll and associated reports.  Assures that the payments and reports are accurate and balanced.  Acts as liaison to associates, bank and other financial institutions regarding complex Payroll issues.  Continuously enhances business process efficiency, control environment, as well as the customer service experience of the associates.  Owns payroll related projects by working closely with HR partners in Benefits, Compensation, HRIS, Talent Acquisition, Associate Communications as well as Associate Service Center.

Responsibilities:

·       Manages the timely processing of the bi-weekly payroll, special payment (incentives, 401K distributions, pension, as well as bonuses).  Coordinate the receipt of all necessary inputs and reviews for accuracy.

·       Oversees maintenance of the Payroll system, including updating earnings/deduction code setup and tax jurisdiction components, setting up the Payroll processing calendar, setting up the accrual for accounting, and any year-end adjustments where necessary.

·       Familiarity with Human Resources policies, Payroll policies and wage laws, to ensure that payroll processing is in compliance with company policies and procedures.

·       Stay current with changes to tax laws. Verify that payroll payments are in compliance with federal, state and local policies.  Manage the preparation and issuance of W-2 statements with ADP for all associates.

·       Coordinates with the BTS team for the testing and implementation of any modification or upgrades to the PeopleSoft system that impact payroll.

·       Lead projects by working closely with HR partners in Benefits, Compensation, HRIS, Talent Acquisition, Associate Communications as well as ASC.  Initiatives include but are not limited to:

o   Strengthen the control environment of the payroll department.

o   Strengthen the reporting and analysis of payroll data.

o   Improve process efficiencies and overall effectiveness.

o   Enhance the customer service experience of the associates and business partners (HR, accounting, legal etc.).

o   Ensures the process documentation is accurate and up to date.

·       Manages and develops the payroll team by:

o   Coordinating workflow for the team and delegates as appropriate.

o   Monitoring staff performance and identifying training and development needs/opportunities

o   Responsible for hiring, retention and corrective actions as necessary

EXPERIENCE

·       Bachelor’s degree in Finance, Accounting or Economics required or equivalent.

·       Minimum 8 years experience working in an automated multi-state payroll environment to include previous leadership experience.

·       Demonstrated experience to influence senior management as well as work cross-functionally with other areas in Finance and the business.

·       Demonstrated excellent written and verbal communication, as well as presentation skills to C-Suite audiences.

·       Strong problem-solving skills and process improvement mindset.

·       Demonstrated experience using an automated payroll software system (PeopleSoft preferred)

“Hybrid” model which consists of Associates working in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely on our designated remote days, the work must be performed in the Tri-State Area of Delaware, New Jersey or Pennsylvania.