Senior Executive Assistant
This is a unique, senior-level opportunity to partner with the SVP, CHRO to help navigate the daily complexities, find opportunities, solve challenges, set goals and explore new ideas to the benefit of our organization. The successful candidate will be skilled at performing critical administrative tasks which require the development of internal/external relationships with all levels from staff to executives, strong communication skills, flexible work methods and managing multiple, often overlapping priorities. Need to be able to trust this individual to deal with and safeguard confidential information.
Responsibilities:
· Plan, organize, and execute meetings for the CPO. Prepare documents for all meetings in advance. This is inclusive of all travel related details and expense reports on return. Create presentations, spreadsheets, and other materials as needed with minimal guidance.
· Provides support for all Board and related Board Committee meetings. Works with key players to gather necessary documents necessary and work with Legal to load those to Diligent. Ensures all meetings are scheduled on the CPO’s calendar along with all necessary prep meetings at least one week in advance.
· Ensures cadence and scheduling of Direct Reports meetings, the HR Officers Meetings, peer C- Suite Officers meetings and all outside Board meetings.
· Schedules quarterly meetings and works with others to pull the presentations together.
· May compose complex interpretative correspondence.
· Arrange detailed travel plans and accommodations.
· Navigate incoming phone calls and messages, answering inquires and general questions.
· Process expense reporting, vendor payments, and purchase requisitions via PeopleSoft.
· Develop strong working and personal relationships with leaders and admin staff throughout the organization. Exercise good judgement, strong communication skills, discretion, and confidentiality.
· Serve as representative of Independence and CPO to external colleagues.
· Exercises considerable judgment in performing administrative tasks and in scheduling best method to complete assignments. Discretion is required while doing non-routine tasks.
· Other duties as assigned.
Qualifications
- High School diploma or equivalent required. Undergraduate degree preferred.
- Minimum 7 years administrative assistant experience supporting senior level management required.
- Demonstrated excellent organizational, oral, and written communication skills required.
- Position requires knowledge of personal computer/software including Microsoft office products (PowerPoint, Word, Excel) and Adobe Acrobat (PDF).
- Customer focused professionalism is a primary requirement.
- Proven ability to lead and act autonomously but also take direction as necessary
Independence has implemented a “Hybrid” model which provides our associates with the ability work in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely, the work must be performed in the Tri-State Area of Delaware, New Jersey or Pennsylvania.
IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.
Must have an Android or iOS device which is compatible with the free Microsoft Authenticator app.
Inclusion and Belonging
At IBX, everyone can feel valued, supported, and comfortable to be themselves, and all associates have a fair opportunity to achieve their full potential. We put these principles into action every day by acting with integrity and respect. Celebrating and embracing diverse thoughts and perspectives that make up our workforce means our company is more vibrant, innovative, and better able to support the people and communities we serve.
About Our Company
Serving more than 8 million people nationwide, including 2.5 million in southeastern Pennsylvania, Independence Health Group — together with its subsidiaries — is the leading health insurance organization in the Philadelphia region. Our mission to build healthier lives for you, your family, and your employees shapes our actions and decisions every day.
At Independence, we see each of our members as an individual, with unique needs and concerns. We’re dedicated to harnessing the very latest ideas and technologies to deliver access to care that meets those needs and surpasses your expectations. For more information about Independence access our website at www.ibx.com. We’re revolutionizing health care, and our focus is on you!
Equal Employment Opportunity
IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.
Agency Disclaimer
All resumes submitted directly to an Independence Blue Cross employee from a vendor via email, the Internet or in any other form without a valid written search agreement in place for this position from the Independence Blue Cross Family of Companies Human Resources Department will be deemed the sole property of Independence Blue Cross and the Independence Blue Cross Family of Companies. Please note that no fee will be paid in the event the candidate is hired by Independence Blue Cross or the Independence Blue Cross Family of Companies as a result of the referral or through means other than our established process.