Senior Executive Assistant
Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together, we will achieve our mission to enhance the health and well-being of the people and communities we serve.
Senior Executive Assistant plays a critical role in navigating day‑to‑day complexities, managing competing priorities, and enabling executive effectiveness in a fast‑paced, highly confidential environment. This is a unique, high‑visibility opportunity to serve as a trusted partner to the Executive Vice President, Chief Strategy and Growth Officer for Independence Health Group, supporting enterprise‑wide Growth, Strategy, Strategic & Project Portfolios, Continuous Improvement, and Transformation across IBX and Family of Companies.
The successful candidate will demonstrate exceptional judgement, executive presence, and the ability to build strong relationships across all levels of the organization. This role requires a proactive, adaptable professional who can manage multiple workstreams, anticipate needs, and safeguard sensitive information while supporting strategic initiatives that impact the enterprise.
Key Responsibilities
- Executive & Strategic Support
- Partner closely with the EVP, Chief Strategy and Growth Officer, to manage a dynamic calendar, balancing internal leadership meetings, strategy sessions, external engagements, and Board-related activities.
- Prepare high‑quality presentations, briefing materials, spreadsheets, and correspondence with minimal direction, often supporting growth, strategy, and transformation initiatives.
- Anticipate executive needs and proactively identify opportunities to improve efficiency and effectiveness.
- Meetings, Boards & Governance
- Plan, organize, and execute meetings, including leadership team meetings, strategy reviews, growth forums, and enterprise project updates.
- Provide support for Board and Board Committee meetings as applicable, coordinating with Legal and other stakeholders to gather materials and upload documentation into Diligent.
- Ensure all meetings and required preparation sessions are scheduled on the EVP’s calendar with appropriate lead time.
- Coordination & Scheduling
- Maintain cadence and scheduling for direct reports, cross‑functional leadership teams, peer C‑suite and EVPs, and external partners.
- Support enterprise‑wide meetings such as strategy town halls, leadership off-sites, and transformation updates, coordinating logistics and presentation materials.
- Communication & Relationship Management
- Serve as a key liaison between the EVP and senior leaders across Independence, IBX, as well as external stakeholders.
- Navigate incoming calls, emails, and inquiries, using sound judgment to prioritize, delegate, or respond appropriately.
- Represent Independence Health Group and the EVP with professionalism, discretion, and diplomacy.
- Administrative & Operational Excellence
- Arrange complex travel plans, accommodations, and itineraries.
- Process expense reports, vendor payments, and purchase requisitions through PeopleSoft.
- Maintain confidentiality while handling sensitive strategic, financial, and organizational information.
- Perform non‑routine tasks requiring independent judgment and decision‑making.
- Contribute to special projects and other duties as assigned.
Qualifications
- High School diploma or equivalent required; undergraduate degree preferred
- Minimum 7 years of experience supporting senior‑level executives (EVP/C‑suite preferred)
- Excellent organizational, written, and verbal communication skills
- Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel) and Adobe Acrobat
- Proven ability to work autonomously, manage competing priorities, and maintain confidentiality
- Customer‑focused professionalism and strong executive presence
Work Location
As most executives are in the office regularly, this job requires work to be performed in the Philadelphia (1901 Market Street) office at least 3 days per week following our Hybrid model. There may be some days that can be worked remotely when the EVP is not in the office. A successful candidate must live in the Tri-State Area of Delaware, New Jersey, or Pennsylvania.
IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.
Must have an Android or iOS device which is compatible with the free Microsoft Authenticator app.
Inclusion and Belonging
At IBX, everyone can feel valued, supported, and comfortable to be themselves, and all associates have a fair opportunity to achieve their full potential. We put these principles into action every day by acting with integrity and respect. Celebrating and embracing diverse thoughts and perspectives that make up our workforce means our company is more vibrant, innovative, and better able to support the people and communities we serve.
About Our Company
Serving more than 8 million people nationwide, including 2.5 million in southeastern Pennsylvania, Independence Health Group — together with its subsidiaries — is the leading health insurance organization in the Philadelphia region. Our mission to build healthier lives for you, your family, and your employees shapes our actions and decisions every day.
At Independence, we see each of our members as an individual, with unique needs and concerns. We’re dedicated to harnessing the very latest ideas and technologies to deliver access to care that meets those needs and surpasses your expectations. For more information about Independence access our website at www.ibx.com. We’re revolutionizing health care, and our focus is on you!
Equal Employment Opportunity
IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.
Agency Disclaimer
All resumes submitted directly to an Independence Blue Cross employee from a vendor via email, the Internet or in any other form without a valid written search agreement in place for this position from the Independence Blue Cross Family of Companies Human Resources Department will be deemed the sole property of Independence Blue Cross and the Independence Blue Cross Family of Companies. Please note that no fee will be paid in the event the candidate is hired by Independence Blue Cross or the Independence Blue Cross Family of Companies as a result of the referral or through means other than our established process.